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How not to ruin a meeting although there are too many slides

Last Friday at 8:30 am, I attended a strategic meeting in a corporation. Agenda was the analysis of different options to launch a new product. Investors, external experts and advisors as well as the management team were there. Only 1 h 30 was dedicated to the meeting as people came for free and their time schedules were tight.

The GM, who came late, started with a presentation and asked not to be interrupted, keeping the questions at the end of his 40-slide presentation. Pfff! Opposition was immediate, and aggressivity mounted in no more than 15 seconds.

I knew that all so-so slides had been printed, so I suggested that everyone take 10 minutes to read the whole set before getting started with the Q&A right after, to focus on the issues and escape the reading exercise. Frustrating for the GM, but what else could have been done?

All participants quickly agreed. The meeting was excellent and the inputs were great. This was an elegant and efficient way not to bore precious contributors and ruin the meeting.

→ What's in it for you here?

Next time you draw up your presentation, do the following:

1. Re-read my PowerPoint guide.

2. Keep it short!

3. Why don't you simply come up with 5 slides only?

4. It's clearly paramount to deliver a great conclusion.
 

Not sure you can manage it perfectly? I'm here to help.

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Other articles on COMMUNICATION:

Emailing these slides to communicate your message: Does it make sense?

10 great tips to avoid the overconfidence trap

Focus your sales presentation and jet-propel your leads into action!

Business plan update: How to be crystal-clear with large chunks of data

No PC. No slides. No flipchart. How about your presentation?

Resolve false presentation timing issues: Apply these 10 KISS principles.

Strong content to communicate urgently? Kick the tires with a booming presentation!

Great lessons learned to control presentation timing

No connection with the video projector: What to do?

Nick Paulus © 2012. This content may be freely reproduced in full or in part in digital form with full attribution to the author and a link to www.smilingresults.com. Please contact us for permission to reproduce this content in other media formats.