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Great lessons learned to control presentation timing Last week, I was in Berlin and had to make a presentation to a board of directors' meeting. Timing was black on white on the agenda: 40 minutes. However, as I know that these meetings are very often longer than foreseen, and I had been put at the end of the agenda, I was ready to cut my stuff. When I heard that I had "10 minutes", I was not too surprised and let the first part evaporate, as it was not essential in the decision process. 10 minutes was really impossible, so we dedicated about 20 minutes to the material, including discussions, and the goal was met. If you are a regular reader of this blog, you should know by now that all my slides are rich but light. It helps speed up your presentation, when you are trapped by timing issues. |
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Great Business Presentations / Communication / Great lessons learned to control presentation timing
How to boost your efficiency at work and enjoy Monday mornings
Build up a stressless mindset and go for results only
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Now, too often, we have business presentations that are badly timed or have no timing at all. So you come up with 40 slides where you know --or should have known-- that you have 15 minutes, including interruptions, discussions and decision making. You have to fly over essential parts, stifle many content-rich slides, kill the introduction, and run to the conclusion, fully unprepared for the unexpected.
If you were there to "sell" anything, you need strong supporters to get your message across! Sure you have them?
→ How should you avoid this and what are the lessons learned by the pro's?
1. |
Agenda should be precise on time available. Make a proposal if there is none. |
2. |
Cut that timing by two, because you will be longer or you will be regularly interrupted. |
3. |
Be ready to hear "You have 10 minutes" and the agenda said "40 minutes". Remember my case. |
4. |
If there is no timing, make it as short as possible and prepare an alternative longer version, just in case. |
5. |
Time your presentation. I mean: time it really. |
6. |
Stand up, speak loud, mimic postures, gestures and interaction: do the show for yourself and ensure the timing will be near the reality. |
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Other articles on COMMUNICATION:
How not to ruin a meeting although there are too many slides
Emailing these slides to communicate your message: Does it make sense?
10 great tips to avoid the overconfidence trap
Focus your sales presentation and jet-propel your leads into action!
Business plan update: How to be crystal-clear with large chunks of data
No PC. No slides. No flipchart. How about your presentation?
Resolve false presentation timing issues: Apply these 10 KISS principles.
Strong content to communicate urgently? Kick the tires with a booming presentation!
No connection with the video projector: What to do?
Nick Paulus © 2012. This content may be freely reproduced in full or in part in digital form with full attribution to the author and a link to www.smilingresults.com. Please contact us for permission to reproduce this content in other media formats.
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